An employee who both orders and receives merchandise is violating which of the following principles?
Separation of responsibility.
When an employee is responsible for both ordering and receiving merchandise, they create a conflict of interest that undermines the principle of separation of responsibility. This principle is crucial in internal controls to prevent fraud and errors, ensuring that different individuals manage different aspects of a transaction to maintain checks and balances.
Audit control refers to the procedures and mechanisms put in place to ensure compliance, accuracy, and integrity of financial reporting. While important, this choice does not directly address the specific issue of an employee handling both ordering and receiving, which is more a matter of responsibility segregation rather than oversight or auditing processes.
This principle mandates that no single individual should control all aspects of a transaction. In this case, allowing one employee to both order and receive merchandise creates a risk of theft or mismanagement, as there are no checks in place to verify their actions. This violation directly compromises the integrity of the procurement process.
Unity of command is a management principle stating that each employee should report to only one supervisor to avoid confusion and conflicting instructions. This principle does not relate to the scenario of ordering and receiving merchandise, as it focuses more on hierarchical structure rather than the distribution of duties within a transaction.
Delegation of duty involves assigning responsibilities to others, which can be part of effective management. However, in the context of this question, the issue lies in the delegation being insufficiently separated between roles, rather than the act of delegation itself. This choice does not capture the core problem of overlapping responsibilities.
The principle of separation of responsibility is essential for maintaining effective internal controls within an organization. By allowing a single employee to order and receive merchandise, the company increases the risk of fraud and errors, undermining the integrity of its operations. Effective controls require that different individuals manage distinct responsibilities to ensure accountability and accuracy throughout the procurement process.
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